Resignation Letter Templates
Professional resignation letter templates for every situation. Download, customize, and submit with confidence.
5 Essential Tips for Writing Your Resignation Letter
Standard Two Weeks Notice
The most common resignation letter format. Professional and straightforward.
Best For
Most job situations
Immediate Resignation
For situations requiring immediate departure. Use sparingly and professionally.
Best For
Emergency situations, hostile work environment
New Job Opportunity
When leaving for a new position. Maintains positive relationships.
Best For
Career advancement, new job offer
Relocation Resignation
When moving to a new city or country. Explains the personal reason professionally.
Best For
Moving for family, partner's job, personal reasons
Retirement Letter
For those ending their career. Expresses gratitude for a long tenure.
Best For
End of career, voluntary retirement
Returning to School
When leaving to pursue further education. Shows commitment to growth.
Best For
Graduate school, professional certifications, full-time study
Health Reasons
When leaving due to health concerns. Keeps details appropriately private.
Best For
Medical leave, chronic illness, mental health
Short Notice (One Week)
When you cannot provide full two weeks. Acknowledges the shortened timeline.
Best For
Urgent new job start, personal emergencies
Standard Two Weeks Notice Template
Standard Two Weeks Notice
Most job situations
Dear [Manager's Name], I am writing to formally notify you of my resignation from my position as [Your Job Title] at [Company Name], effective [Last Working Day - typically two weeks from today's date]. I have appreciated the opportunities for professional growth during my time here. The skills and experience I have gained will be invaluable in my career. During my remaining time, I am committed to ensuring a smooth transition. I am happy to help train my replacement or document my current projects and responsibilities. Thank you for the opportunity to be part of this team. I wish the company continued success. Sincerely, [Your Name]
Do's
- Give at least two weeks notice when possible
- Submit in writing (email or printed letter)
- Thank your employer for opportunities
- Offer to help train your replacement
- Keep a copy for your records
Don'ts
- Badmouth your employer or colleagues
- List grievances or complaints
- Brag about your new opportunity
- Include sensitive or confidential information
- Burn bridges - you may need references
Frequently Asked Questions
How much notice should I give?
Two weeks is standard in the US. Check your employment contract for specific requirements. Senior positions may require longer notice periods.
Should I resign in person first?
Yes, it's professional to tell your manager in person before submitting the written letter. The letter then serves as official documentation.
Do I need to give a reason?
No, you're not required to explain why you're leaving. A simple statement that you're resigning is sufficient.
Can I email my resignation?
Yes, email is acceptable and provides a timestamp. Many companies now prefer digital communication. You can also provide a printed copy.